Workflow Automation

Airtable vs Google Sheets: Which is Better?

Tim Rodgers
October 4, 2022
5 min read

But which one is better for your creating tables? Let's take a closer look and compare Airtable vs Google Sheets to see which app is best for you.

Airtable at a Glance

Airtable is a no code database spreadsheet hybrid. It offers a grid view, which looks like a Microsoft Excel sheet, but it offers more than Excel in that it is a relational database. Airtable is designed for project management, data management, and CRM. Some of the features that help make Airtable a powerful tool include the following:

  • Templates: Airtable has many pre-made templates that help you get started quickly and easily. The templates are designed with specific use cases and industries in mind, so you can find one that works for your project or data management needs.
  • Customizable data views: Airtable allows you to easily design custom views so you can work with your data in a way that makes sense for your project. Some of the views include Kanban boards, Gantt charts, a calendar, a timeline, and a table.

What is Google Sheets?

Google sheets is one of many cloud-based tools created by Google. It functions much like Microsoft Excel or other traditional spreadsheets. It is part of the g suite, which includes other apps such as Google Calendar, Google Slides and Google Docs.

Google Sheets allows you to easily share your documents and work with collaborators in real-time. You can see who is making changes and leave comments right in your spreadsheet, so you can stay on the same page as your team at all times. However, if you work offline, you will need to re-sync with your team once your internet connection is restored.

Google Sheets integrates with a wide range of other apps, both from Google and third-party developers. 

Airtable vs Google Sheets: The Perks of Each Tool

A key advantage of Airtable is its flexible data model. While Google Sheets offers a fairly straightforward spreadsheet structure, Airtable offers the ability to have multiple types of records in a single table. For example, you could create a database of contacts that has both name and email records, or you could create a task list that also includes notes on each item. Additionally, the alternative views, like the kanban board view, are not available in Google Sheets.

One perk of Google Sheets is that it is extremely simple to see the revision history, so you can keep a record of how, when, and by which team member your data has been edited.

Capabilities of Both Google Sheets and Airtable


Airtable and Google Sheets offer powerful collaboration features and simultaneous shared editing. You can easily share your database with others and work together in real time, which makes it easy to manage projects. Both allow for teams work and sync video via the internet. The real-time commenting features of both platforms make it easy to keep everyone in the loop.


Both Airtable and Google Sheets offer a wide range of customization options, making it easy to create the exact type of database or spreadsheet you need for your project. You can easily change views, add custom fields, and more with both tools. Ultimately, the main difference between the two is that Airtable allows for more complex data models, with the ability to have multiple types of records in a single table. However, both Google Sheets and Airtable are powerful options for managing and organizing your data.


Google Sheets integrates with a wide range of other apps, both from Google and third-party developers. This allows you to work with your data in a way that makes sense for your project instead of needing to use a tool that doesn't fit.


When it comes to analyzing data, both Airtable and Google Sheets integrate formulas that allow you to perform calculations easily, look up values in other worksheets or databases, and more. Whether you are working with simple or complex data, there is a formula for any type of analysis task you need to perform.

Learning Airtable

For many Airtable users, the spreadsheet database hybrid has a steep learning curve, whereas the learning curve on Google Sheets is comparatively small. However, once they learn Airtable, many users find that it offers more powerful features and more flexibility for working with data than Google Sheets does. The Airtable community helps each other with problems, and many users choose Airtable because of the database templates created by Airtable pros in the community.

Overall, if you are looking for a powerful tool for managing your data and collaborating with others, Airtable may be the best option for you. However, if you are looking for a simple spreadsheet tool to help with basic data management, Google Sheets may be a better choice. Ultimately, the decision will depend on your specific needs and preferences, so do some research to determine which tool is right for you.

Connecting Airtable and Google Sheets

Did you know that Airtable and Google Sheets can work together? Don't get too stuck seeing the problem as Airtable vs Google Sheets when you can combine them!

If you want to combine the power of Airtable with the ease of use of Google Sheets, it is possible to create a bridge between these two tools. One way to do this is through Zapier, which allows you to easily connect different apps and automate workflows.

For example, you could create a Zapier workflow to automatically add new contacts from Airtable to a Google Sheets spreadsheet or to import information from your Google Sheets database into an Airtable form. This can help save time and streamline your data management workflows.

Another way you could use these two tools together is by creating a spreadsheet template in Google Sheets and then using it as the basis for your Airtable database. This can help you quickly build out your data structure while taking advantage of all the features available in Airtable. Overall, connecting these two tools can help you streamline and optimize your data management workflows.

Why Use a No-Code Database Tool

If you're looking for a powerful, customizable tool to help manage your data and projects, then Airtable or Google Sheets might be the perfect choice for you. Both of these tools allow you to quickly create and manage your data in a variety of ways without needing extensive technical skills or knowledge.

Plus, both Airtable and Google Sheets are fully cloud-based software, so you can access your data from anywhere and collaborate with others in real-time. Whether you need a simple spreadsheet or an advanced database tool, Airtable or Google Sheets is sure to have all the features and functionality you need. So why use a no-code database? The answer is simple: to get the most out of your data management work!


Google Sheets is free. To use Google Sheets, all you need is a google account, which can also be used for Gmail, Google Docs, and a variety of other google tools. If you need to, you can purchase more storage from Google to use in Google Sheets or for files stored in your Google Drive, such as document files, photos, and videos.

Airtable, on the other hand, has both free and paid plans that can provide more advanced features and storage capacity. Airtable's free plan includes unlimited bases, supports up to 5 creators or editors, and unlimited commenter & read-only users. You can input 1,200 records per base and add 2GB of attachments per base. Beyond this, the Plus, Pro, and Enterprise plans offer more features.

While Airtable's plans are not free, ultimately, the right tool for keeping track of data is the one that lets your team analyze data most efficiently.

Ace Workflow Can Offer More Advice

If you are trying to find the best software to optimize workflow and are stuck with Airtable vs Google Sheets, Ace Workflow might be a great option. Our consulting service can help you choose the right no code tools and set them up.

We can help you integrate data and workflows across different tools so that your organization is more efficient and effective. Whether you are looking for a simple spreadsheet tool like Google Sheets or an advanced database tool like Airtable, we can help you find the best solution for your needs. So why wait? Contact us today to learn more about Ace Workflow and get started on optimizing your data management workflow.

Frequently Asked Questions

How Is Airtable Different Than a Spreadsheet?

While Excel has long been the go-to for many in the business world, it is starting to face more and more competition from newer software like Airtable. Airtable offers many of the same capabilities as Excel, with a few key differences that make it truly stand out.

For one thing, while Excel templates can be useful for performing complex calculations and creating data visualizations, they generally aren't well suited for managing workflows. In contrast, Airtable templates are designed to track tasks and manage projects. They allow you to organize different elements of your workflow in an intuitive way without all the clutter and confusion that comes with working with complicated spreadsheets.

Additionally, Airtable allows you to collaborate with others much more easily than Excel does, making it ideal for teams who need to keep track of their work together.

Is Airtable Better Than Excel?

At first glance, Airtable and Excel might seem like two very similar programs. Both are used to manage data, organize it into different spreadsheets, and analyze it to draw insights. However, some key differences between the two platforms set them apart in terms of performance and functionality.

For starters, when it comes to managing small amounts of data in order to track workflows, Airtable is definitely the better choice. With its intuitive drag-and-drop interface, it is much easier to set up and organize simple databases using Airtable than it is with Excel. Additionally, while Excel tends to lag when dealing with large datasets or complex calculations, Airtable performs much more smoothly without any hiccups or crashes.

At the same time, however, Airtable does not have an edge over Excel regarding data analysis. While both platforms allow you to easily visualize your data in charts and graphs for quick insights, only Excel has the robust statistical functions that professionals use for querying their datasets and deeper analysis.

Can Airtable Replace Excel?

Thanks to its hybrid structure and advanced features, Airtable has the power to replace traditional Excel spreadsheets for most users.

For starters, Airtable allows you to customize your spreadsheets with powerful templates and templates. These include everything from calendars and project management tools to invoicing software and customer relationship managers. In addition, Airtable's visual interface makes it easy to design these templates yourself using its intuitive drag-and-drop tools. Furthermore, with built-in formats and formulas, you can easily create your own calculations without worrying about manual inputs or error-prone math equations.

Another key feature of Airtable is its impressive collaboration capabilities. Unlike a traditional spreadsheet that can only be shared via email attachments or cloud file-sharing services like Dropbox or Google Drive, this software enables multiple users to work together in real-time—all within the same shared space on any device.

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Tim Rodgers
October 4, 2022
5 min read

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