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Workflow Automation

Airtable Competitors: 5 Top Airtable Alternatives

Project Managers understandably want to know what their options are for a given project. Airtable is one of the most popular and powerful database applications out there, with many competitors in the team collaboration and task management space.
October 21, 2022
October 5, 2022

But for many projects, even those that do not require the full power of a relational database, its extreme flexibility might seem overkill.

There are a number of alternative solutions that are worth considering when looking to manage your data effectively without having to deal with all the complexities of an application like Airtable.

Airtable Competitor List

For teams that need a simple task management solution without all the bells and whistles, any simple Airtable alternative is an excellent choice. Here are five examples of the best Airtable alternatives:

Google Sheets

If you're already using Google workspace tools for office productivity, then Google Sheets may be a good option for you, as it is generally a great Airtable alternative. It's fully integrated into other Google applications like Gmail, and allows you to easily create, edit, and manage spreadsheets within a familiar interface.

There is only a free version, so you don't have to worry about the impact of your project management software on your budget. The grid layout of Excel or Google Sheets is very intuitive for project teams that are less familiar with the digital space, making Google Sheets one of the best Airtable alternatives.


For project management teams that prefer an intuitive visual workflow system, Trello is an excellent choice. Its key features include drag-and-drop capabilities for adding and reordering tasks, as well as customizable labels and color-coding to help organize information at a glance.

Trello is a great management tool that can build to do lists, but in some ways, it has limited functionality. It primarily uses Kanban boards, so if you like to use them to assign tasks, Trello can be an effective Airtable alternative, but when it comes to data organization and document management, Trello has limited features.

Zoho Books

If you're looking for a solution specifically focused on business accounting needs, Zoho Books can be a great option for tracking time, expenses and invoicing customers with ease. Its focus on automation means that manual data entry is kept to a minimum in Zoho projects, allowing you more time to spend on other important tasks instead of managing your finances.

It is a great tool to use to manage projects that have lots of ongoing transactions, but unlike Airtable, it cannot be used for other business processes, such as file sharing or task prioritization.


One of the oldest names in project management software, Basecamp is a reliable and intuitive option for organizing projects, collaborating with team members, and keeping track of important deadlines and milestones. Its user-friendly interface and agile workflows make it easy to use, even for those who are less tech-savvy.


Smartsheet is another popular Airtable alternative that many project teams find useful for its drag-and-drop functionality and customizable workflow features. With the ability to import data from Excel spreadsheets, Smartsheet is a great option for teams that want something a bit more powerful than Google Sheets but not quite as robust as Airtable itself.


Overall, there are many great options when it comes to alternative database solutions for your projects. Whether you prefer a more specialized tool like Basecamp or Trello, or a simpler option, there is something out there to meet your needs and help you manage your data effectively and efficiently.

When Airtable is Still the Best Project Management Tool

If you are looking for a project management software that makes it easy to assign tasks and delegate responsibilities, Airtable may still serve you best. It is an all in one platform that offers Gantt charts, storage for project files, team collaboration, and other key features. While the free version does not offer unlimited users, it does offer unlimited boards/bases, and multiple pricing plans are available.

If you need to assign project tasks, input due dates, do document management, time tracking, and file sharing, or want to use Kanban boards and Airtable grid/spreadsheet grid view, similar tools will disappoint you with their smaller task lists.

It has a simple interface and can make anything from a to do list to a resource management hub. With so many key features, it is really one of the best options for project management software. Sometimes, even the best Airtable alternatives cannot compete.

Reasons to Consider No Code Options for Task Management Software

User Friendliness

If you're looking for a more streamlined, user-friendly experience without all the complexity of traditional coding tools, no code options are a great choice. Many of these solutions feature intuitive visual interfaces that make it easy to create and manage your data, even if you're not an experienced developer.

Affordability Per User

Another major advantage of no code options is that they tend to be much more affordable than their coding counterparts. This is especially true if you opt for a cloud-based solution that can help you save on licensing costs and infrastructure investments compared to traditional software packages.

Reduce your Team's Daily Tech Focus Per User

A major benefit of using no code options is that they allow you to focus less on technical details and more on your core project goals. This can be particularly helpful if you're working in an industry like business accounting or project management where having a streamlined, user-friendly experience is essential.

Always Improving

As the popularity of no code options continues to grow, many companies are starting to invest more resources into developing these tools and expanding their capabilities. This means that no code solutions are becoming increasingly robust and powerful over time, making them suitable for even complex projects that require a deeper level of functionality.

Flexibility and Balance

Finally, another reason to consider using no code options is that they offer a great balance between flexibility and ease-of-use. They provide access to many advanced features without the complexity or steep learning curve associated with traditional coding tools, so you can be more productive and focused on your projects. Overall, there are many great reasons to consider no code options when it comes to managing your data.

Things to Consider When Choosing Between Airtable Alternatives

One of the essential features of a project management tool is its compatibility with other programs and platforms. Before choosing one alternative to Airtable, make sure that it can integrate smoothly with the other tools you're already using.

Another important consideration is the overall cost of a spreadsheet tool or task management platform. This includes both upfront licensing costs and any additional expenses associated with maintenance and upgrades over time. Make sure to review all pricing information before making a decision. Many Airtable alternatives offer a free plan, but the free plan might not have the capabilities your team members need. It is generally better for all team members to have the same plan than to choose a plan on a per user basis.

You should also consider the level of customer support available from your chosen tool or platform. Many project management tools offer extensive support resources, including email, phone, and chat options. Some even offer training and consulting services as well.

Finally, it's important to consider the user experience offered by each tool or platform. While many of these solutions provide intuitive interfaces, others can be more complex and difficult to learn.

Specific Features to Look For in Project Management Software

Invoicing Features

Many project management tools offer invoicing features that make it easier to keep track of payments from clients and vendors. If this is an important feature for your team, be sure to choose a tool with robust invoicing capabilities.

Reporting Features

One key measure of a project management tool's effectiveness is the quality of its reporting capabilities. Depending on your needs, you may want a tool that offers native reporting or the ability to integrate with third-party tools.

Collaboration Features/ Team Communication Tools

If your team uses Slack or another communication tool to stay connected and share files, ensure that your chosen project management platform can integrate smoothly. This will help minimize disruptions to your workflow, keep everyone on the same page at all times, and prevent problems like missing file attachments.

Additional Features

Depending on your specific project management needs, you may also want to look for a tool that offers additional features such as time tracking, budgeting tools, or resource scheduling, and views such as Gantt charts and task lists.

Overall Ease of Use

Finally, the best project management tool is one that your team will actually use on a regular basis. This means choosing an option with an intuitive interface and user-friendly features that are easy to learn and use.

When evaluating different platforms, take the time to try out their user interfaces to see which one.

Decision Making Guide

When choosing between Airtable alternatives, there are a few key factors to consider. One of the most important is compatibility with other programs and platforms, as this can affect how well your project management tool integrates into your existing workflow. Another is if your chosen task manager lets you create unlimited tasks and input contact information for unlimited clients. Many Airtable alternatives will offer a business plan /professional plan and a free plan, so consider which suits your work process best.

When considering an Airtable alternative, be sure to take these various aspects into account so you can find a solution that fits your needs and budget. You generally do not need bonus features like video conferencing to be connected to your project management software, but tools like unlimited users and note taking, and time tracking are useful.

With the right tool in place, you can more effectively manage your important data and meet your goals for a variety of project types.

Contact Ace Workflow to Get the Project Management Software You Need

At Ace Workflow, we care deeply about project management. We are experts in task management with Airtable and Airtable alternatives and are available to consult with you about other tools you can use not only as an Airtable alternative but to jumpstart your task management capabilities.

With a strong task manager, your business will no longer be hamstrung by manual tasks like file sharing, time tracking, and resource management.

We can help you find the best Airtable solutions for your industry and counsel you on the best software for different project types. We also build Airtable templates you can use to boost your task management right away.

Frequently Asked Questions

Why Is Airtable So Popular?

There can be no doubt that Airtable is one of the most popular software platforms today. The reason for its widespread popularity is clear: it provides users with a simple, user-friendly interface through which they can create custom applications quickly and easily.

Whether you need to manage a team project or organize a complex business process, Airtable has the tools to help you do it. Additionally, this platform is intuitive and accessible to non-technical users, so almost anyone can build powerful applications with minimal training or support.

Ultimately, Airtable's popularity lies in its ability to make complex processes straightforward and manageable, allowing businesses and teams to achieve more success with less effort. So if you're looking for a way to streamline your workflow and increase your productivity, Airtable is the answer.

What Type of Software Is Airtable?

At a glance, Airtable may seem like just another spreadsheet program. But this cloud-based platform is actually much more than that. Airtable is specifically designed to help businesses and organizations manage their data and projects effectively.

With its intuitive interface and flexible organization tools, Airtable makes it easy for users to collaborate and share information with one another in real time. Whether you're working on a large project or trying to keep track of many different tasks and deadlines, Airtable has the capabilities to help you stay organized, productive, and efficient.

Do More, With Less, With Ace.

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